Communications and Marketing Office Assistant

Position Type: Full-Time Reports To: Principal Start Date: January 2027

Position Summary

The Communications and Marketing Office Assistant plays a vital role in celebrating, promoting, and advancing the mission of St. Paul’s Catholic School. This individual is responsible for executing external communications, managing and updating digital platforms, and supporting enrollment while balancing the needs of daily operations. The Office Assistant supports the administrative operations ensuring smooth day-to-day operations, assisting in communication with students, parents, and faculty, and supporting special events. This position requires a highly organized individual with strong customer service skills, who can multitask in a fast-paced environment while maintaining a positive and welcoming atmosphere in the school office.

Position Details:

Ability to commit to working two half days per week during the summer months.

During the school year, the position is six hours a day and is benefit eligible.

Essential Responsibilities:

• Serve as the first point of contact for parents, students, and visitors in the school office.
• Provide tours or assist prospective parents during inquiries as a knowledgeable, enthusiastic representative of the school.
• Answer phone calls, respond to emails, and relay messages to appropriate staff members.
• Compose and distribute regular communication with parents, community and parish. regarding school events, updates, and important notices.
• Lead content generator and editor for external written communication.
• Manage the school’s website and update as directed.
• Assist in school-based newsletters and publications to school families and coordinate with parish on parish/school communication.
• Assist in organizing and executing school events
• Assist with marketing campaigns for admissions cycles, open houses, and specialized outreach events.
• Work closely with event chairs to ensure fundraising events run smoothly and efficiently.
• Provide general support to students during office hours.
• Provide backup support to other office staff members in times of need.
• Perform other duties as assigned by the school principal or administrative team.

Skills & Qualifications:

• Commitment to Catholic Education and the mission of the church.
• Ability to commit to working two half days per week during the summer months.
• Strong communication skills, both oral and written language.
• Highly organized and ability to multitask
• Student-Focused and team player
• Attention to details in both written and administrative tasks, ensuring accuracy and completeness in all aspects of work.

Education & Experience:

• High school diploma or equivalent (Associate’s degree preferred).
• Previous office experience, preferably in a school or educational setting.
• Previous communication experience preferred

Physical Requirements:

• Ability to sit and stand for extended periods of time.
• Ability to lift up to 25 pounds, such as school supplies or event materials.